Race against time no one has won yet. It is unlikely that you will save the time with all your obligations, without delay and reduction of daily plans. To achieve the things you want to do is not always everything, but it’s nice to do what is important for you. Being productive means to know how to use your time most rational. This excludes “sleeping on the job” and conducting the whole day at the office. Being productive means to rationalize the plan and organize commitments so that all can wait its turn. Everyone has their own tricks to achieve daily tasks and it doesn’t necessarily mean that everybody goes down well with the same method of time management. These are some of the possible solutions, and it’s on you to find the best for yourself.
Start with the most demanding sentence in priorities
Prioritize. Setting priorities is a precondition for the proper use of time. People often give priority to what is urgent and what is not important. If this happens to you, ask yourself: ‘Does that lead me to my goal? “If this is the case then you know that you have in front of you an obligation that is important. What we need to bear in mind is that it is rarely immediately important, and that important is rarely urgent. And the most important thing is what is important and urgent at the same time. In this regard, prioritization is sometimes reduced to the obligations that you will not do more than ones you will, because the priorities are less and unimportant things more. It is also necessary to look at the consequences that await you if you do or not do a particular task.
Start with the most demanding sentence and hold focus. Make sure that the first place is occupied by the problem that is your biggest concern. When you solve it all the other will operate less problematic and more fun, which will further motivate you to be more productive. Morning classes are mainly suited to perform complex tasks. The reason is that your energy and concentration then “upswing” and this means that you will most quality work off what is prioritize to you. In this regard, it is necessary to know how to focus on the thing that you are doing, whenever it’s possible and when it comes to demanding things. If you only jump from one to another obligation and you didn’t complete prior to the end you will have a much started things and a few completed obligations and a lot of wasted time.
Analyze and write your obligations
Use a planner or scheduler. You will not have to remember, you will know exactly what and how much you are expected at any moment. You will make the day easier to adapt your energy and your capacities to make you more productive. This method will also show you how much your time is worth, the tasks that require much time, and what tasks you should avoid, reject or hang up. Many people think that it is enough for them to use papers as a reminder, however, be sure that it is good only until you have a large volume of work or if you perform simple activities, or just one – two types of activities. But when things get complex and the pace of work fast and demanding, pieces of paper will no longer be sufficient.
Analyze the list of your commitments. To know how many obligations you can do, in the most common, 8 hours, you should analyze your plans. Make a list of “to do” and print everything you have on that day planned to do. This mode will prevent you forget or overlook some activity. When you’ve made a list of those things make the list by priority. It is important to know that this is not immutable list and that you can affect the way you want, because there are circumstances under which it will be amended and revised. And finally – control yourself. So check of your list every day that you do everything you have planned, and if not – why didn’t you do? Of course, that thing you didn’t do should not lose in sight but switch for tomorrow or any other day when you feel it’s appropriate. In this context, it is important to analyze where you spent the time of day – whether you spent more time on something that is reasonably necessary (and immediately ask why), can you do some jobs faster than you thought, you didn’t know where to go and so on. And all these findings apply more immediately to plan tomorrow’s time. Also, if you are not sure where you spent the time, you can test a week or two to record what you did in that period every half hour. Finally, when you sum up where you spent the most time during the day, you can get very useful information.
Book the time just for yourself
Control the things that distract you. If your business is tied to e-mails or something, do not let any newly arrived email distract you from the work that is currently performing. Basically nothing is so urgent that requires your immediate attention. Of course, should not be exclusive, there are unplanned things that you can interrupt and which should be immediately tackled, but it can’t be all things. Facebook and other social networks and similar facilities may also be killers of organizations and the concept of continuous attention. The elimination of such content during working hours can be a huge help. If you manage to make a continuous task, it will be done faster and better.
Interruptions, phone calls, and colleagues … During the day, even when you all plan out, it’ll be something unplanned. It is therefore essential that in your schedules you have hour or two for free where you will put all the activities that you could not predict in advance. For example, a colleague who has a problem with some of his/her projects will come to ask you for help. Another example is that the phone rings and the caller will be the person who needs a detailed explanation of some of your services. The point is that you can’t avoid it, but you get organized so it’ll not represent a major problem. Try to explain people that it is necessary to appreciate your time and certain days when you are in a big crowd and come after a certain time (for example, after 13h) or that less important things they send by e-mail, not to interrupt you by phone or live etc. You can reduce telephone conversations as much as the job allows you. The point is that things will never be perfect, but they do not have to be completely chaotic and random … Plan your time and manage it – do not let it manage you!
Multitasking and maximum utilization of time.
Although perform of certain activities is to be focused and devote your full attention and energy, there are those that you can solve a few at a time. So, multitasking is the ability of effective resolution of several problem situations at the same time. Often we are in a situation that we can accumulate a few little things and not to do them. In this situation, you can do several things at once and clear out your schedule. An example of this situation is that if you need feedback from colleagues or you wait to approve you some project, do not do it idly. In these crevices of free time do all those little items that, if you accumulate, can take a lot of time.
It is not always easy to do what we know is best for us. Especially if it means that we have to say no to colleagues we work with and from which it depends a number of occasions. But if it means that we as a team will be better and more productive in what we do, therefore we will have more time to focus on the people who are our family, friends and even ourselves.
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